Introduction
The Army Sniper Association (ASA) - Australia Ltd (“we”, “our”, “us”) is committed to protecting the privacy of our members and visitors to our website, www.sniper.org.au. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in accordance with the Privacy Act 1988 (Cth), including Schedule 1, which sets out the Australian Privacy Principles (‘APP’), and the Essential Eight strategies to mitigate cybersecurity incidents.
We are committed to ensuring transparency in how we handle personal information and providing avenues for addressing any privacy concerns.
Collection of Personal Information
We collect personal information that is necessary for us to provide our services and fulfil our charitable purposes. This may include, but is not limited to, your name, contact details, and any other information you provide to us. Sensitive information, such as veteran status, may be collected to verify eligibility for our services.
We also allow for anonymous interactions where practical, such as general inquiries on our website or newsletters, unless identifying information is necessary to provide certain services.
If unsolicited personal information is received, we will assess whether it is necessary for our activities. If it is not, we will destroy or de-identify.
Use of Personal Information
We use your personal information to:
- Provide and manage our services
- Communicate with you
- Process donations and sponsorships Improve our website and services
- Comply with legal obligations
We may also use your personal information for marketing purposes, such as sending newsletters or event invitations, but only if you have opted in. You may unsubscribe at any time.
Disclosure of Personal Information
We do not disclose your personal information to third parties without your consent, except as required by law or as necessary to provide our services.
In some cases, we may disclose personal information to third-party service providers or organisations outside Australia if required to deliver our services or for storage. We take all reasonable steps to ensure these overseas recipients comply with the Australian Privacy Principles.
Security of Personal Information
We take the security of your personal information seriously. We implement a range of security measures, including:
- Two-factor authentication (‘2FA’) to protect your account
- Compliance with the Essential Eight strategies to mitigate cybersecurity incidents
- Regular security audits and updates.
Retention of Personal Information
All personal information is securely stored and encrypted where necessary. We retain personal information, including service records and qualifications, only for as long as necessary to fulfil our membership vetting process and ensure compliance with our legal and operational obligations. Once the Army Sniper Association directors are satisfied that your service records demonstrate your sniper qualifications and eligibility for membership, these records will be securely destroyed or de-identified in accordance with our data retention and destruction policies.
We will keep basic membership records (e.g., name, contact information, and membership status) for the duration of your membership and for a period thereafter to comply with legal or regulatory requirements. If at any time you wish to withdraw your application or cease being a member, you can contact us to request the removal of your personal information, subject to any legal obligations.
In the event of a data breach likely to result in serious harm, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC) per the Notifiable Data Breach scheme.
Access to and Correction of Personal Information
You have the right to access and correct your personal information held by us. If you wish to access or correct your personal information, please contact us at: admin@sniper.org.au
Requests for access will be responded to within a reasonable timeframe, typically within 30 days, and may be subject to verification of your identity.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website, and we encourage you to review this policy periodically.
Complaints and Contact Us
If you have any questions or concerns about this Privacy Policy or believe your privacy has been breached, please contact us at: admin@sniper.org.au
Complaints regarding privacy breaches will be handled per our internal dispute resolution process. If you are dissatisfied with our response, contact the Office of the Australian Information Commissioner (OAIC) for further assistance.